Kourosh Dini, MD is a psychiatrist, productivity expert, author, and musician. He also demonstrates practical ways he keeps lists short and simple, even when there are a lot of things vying for his attention. He emphasizes the benefits of making good use of keyboard shortcuts and internal links to OmniFocus projects, tags, and perspective. He manages to keep his system very clean and straight-forward, even though he often has a lot going on in his life. His innovative approach includes a Navigation folder that helps draw his attention to those projects and actions that are most relevant and timely. He also covers some foundational workflow principles and models his Zen approach to life and work. In this session, Kourosh takes us on a tour of his OmniFocus setup and workflows. He just launched the third edition of his book, which has been updated to reflect the myriad of enhancements that came with OmniFocus 3 for Mac, iPhone and iPad, including multiple tags and advanced perspectives. His critically acclaimed book, Creating Flow with OmniFocus, was originally published in 2009 and offers a wealth of practical advice to support people in using OmniFocus effectively. Kourosh literally wrote the book on OmniFocus. The arrow keys are "↓" for morning, "→" for afternoon, and "↑" for evening.Kourosh Dini, the author of Creating Flow with OmniFocus, takes us on a tour of his OmniFocus 3 workflows and demonstrates his Zen approach to productivity. The idea is to use "⌥⌘" for deferring to today and "⌃⌥⌘" to tomorrow. The corresponding shortcuts are define with arrow keys too. If you want to move the currently highlighted task (or multiple tasks), you can choose from the previously described options. The idea is that you can go through your tasks with the arrow keys. move it to next Sunday 20:00: I use this mostly for any task/project that I am not going to do this week, but I want them evaulate on Sunday evening, when I plan my upcoming week.move task to tomorrow 20:00: I use this to get tasks out of my sight and to re-evaluate them tomorrow evening to plan the day after tomorrow.move task to tomorrow 14:00: I move tasks to tomorrow afternoon, when I know I am occupied in the morning next day.move task to tomorrow: For tasks that I have to do as soon as possible, but I am not able to do them today anymore (e.g., too late, too tired, or an "emergency" has occurred and everything else has to move to tomorrow).Another way I use it is if I want to re-evaluate tasks at the evening.
For example, tasks that don't need high focus and/or little energy, or if I want to do them at home. move task to today 20:00: I use this mostly for moving tasks that I want to do later that day.move task to today 14:00: I move tasks to the afternoon, for example, when I want to concentrate only on one or two projects in the morning.I use it also to move tasks from my inbox to my today list. move task to today: This I use mostly to bring Omnifocus up to date, for example, when I have forgotten to clean up my todo list the day before.
Here are the cases that I have implemented: I derived a small set of AppleScripts for my mostly used cases and packed them into an Alfred 2 workflow.
Workflow omnifocus code#
In addition, I used a code snippet to find the date of next Sunday from Ben Waldie. For that I have adapted the "defer-to-tomorrow" script from C-Command. There is even a faster way by using AppleScript and Alfred 2. If you use TextExpander snippets you still have to move your mouse to the date field or you have to "tab" yourself all the way through. Moving task even faster with Alfred 2 and AppleScript
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